POSITION TITLE: Finance and Awards Specialist
TEAM/PROGRAMME: Finance Team
LOCATION: Dar es Salaam
GRADE: TBD
POST TYPE:
Child Safeguarding: (choose any level from the below)
Level 3 - the responsibilities of the post may require the post holder to have no contact with or access to children or young people
ROLE PURPOSE:
This Finance and Awards Specialist is responsible for overseeing management of financial administrative functions including accounting and finance, budgeting and reporting, and contracts. The incumbent will be responsible for the integration of the financial management and reporting of the SRs and country PMU in compliance with STC and GF financial policies. S/he will provide day-to-day financial technical assistance to the COP with the administration of the GF grant. S/he will ensure strict adherences to financial regulations and grant compliance requirements during the implementation of the program, preparing quarterly progress reports, tracking of expenditures in alignment with activities to ensure budget expenditures are as per the Global Fund requirements. S/he will also be responsible for verifications, liquidation of the project expenditures, adequacy and completeness of documentation, internal control systems and compliance to terms and conditions of the contract for the four SRs. In addition, s/he will provide the SRs staff appropriate training on financial management as a capacity building exercise.
SCOPE OF ROLE:
Reports to: Chief of Party
Dimensions: Global Fund funded HIV/TB Project
Staff directly reporting to this post: Compliance Coordinator
KEY AREAS OF ACCOUNTABILITY:
Development
Ensure grant is developed in line with SCI Grants policies
Play active role in preparing/overseeing Cost proposals
Oversee the amendments or modification to donor contract or budget
Supervise tracking of all communication with donors
Coordinate with Member Servicing for liaison with members/donors
Monitor Grant budget
Compliance
Ensure grant is managed in line with SCI Grants policies
Responsible for record keeping and update of all grant related documentation
Participate in the monthly meetings with the Finance team
Maintain all compliance issues related to Global Fund and ensure compliance
Prepare reports as per Global Fund requirement
Keep track of Exchange Gain/Loss
Support BH and other staff on grant management issues related to this grant
Keep track of income claims submitted and actual receipt
Staff Management and Development
- Ensures the recruitment, training, management, promotion, and supervision of staff as appropriate.
- Assist in the training, coaching and development of financial skills in non-accounting staff, particularly budget holders.
- Provides technical support in the area of finance to staff as needed.
- Ensure field offices receive adequate support to operate efficiently
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically.
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
TEAM/PROGRAMME: Finance Team
LOCATION: Dar es Salaam
GRADE: TBD
POST TYPE:
Child Safeguarding: (choose any level from the below)
Level 3 - the responsibilities of the post may require the post holder to have no contact with or access to children or young people
ROLE PURPOSE:
This Finance and Awards Specialist is responsible for overseeing management of financial administrative functions including accounting and finance, budgeting and reporting, and contracts. The incumbent will be responsible for the integration of the financial management and reporting of the SRs and country PMU in compliance with STC and GF financial policies. S/he will provide day-to-day financial technical assistance to the COP with the administration of the GF grant. S/he will ensure strict adherences to financial regulations and grant compliance requirements during the implementation of the program, preparing quarterly progress reports, tracking of expenditures in alignment with activities to ensure budget expenditures are as per the Global Fund requirements. S/he will also be responsible for verifications, liquidation of the project expenditures, adequacy and completeness of documentation, internal control systems and compliance to terms and conditions of the contract for the four SRs. In addition, s/he will provide the SRs staff appropriate training on financial management as a capacity building exercise.
SCOPE OF ROLE:
Reports to: Chief of Party
Dimensions: Global Fund funded HIV/TB Project
Staff directly reporting to this post: Compliance Coordinator
KEY AREAS OF ACCOUNTABILITY:
Development
Ensure grant is developed in line with SCI Grants policies
Play active role in preparing/overseeing Cost proposals
Oversee the amendments or modification to donor contract or budget
Supervise tracking of all communication with donors
Coordinate with Member Servicing for liaison with members/donors
Monitor Grant budget
Compliance
Ensure grant is managed in line with SCI Grants policies
Responsible for record keeping and update of all grant related documentation
Participate in the monthly meetings with the Finance team
Maintain all compliance issues related to Global Fund and ensure compliance
Prepare reports as per Global Fund requirement
Keep track of Exchange Gain/Loss
Support BH and other staff on grant management issues related to this grant
Keep track of income claims submitted and actual receipt
Staff Management and Development
- Ensures the recruitment, training, management, promotion, and supervision of staff as appropriate.
- Assist in the training, coaching and development of financial skills in non-accounting staff, particularly budget holders.
- Provides technical support in the area of finance to staff as needed.
- Ensure field offices receive adequate support to operate efficiently
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically.
Collaboration:
Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE:
- At least seven years experience, of which three
- at a management level, within the finance department of international organizations. Applicants with international experiences will be desirable.
- Masters in Finance, Business or relevant field
- CPA or equivalent degree (CA, ACMA, ACCA) is preferable
- Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
- Excellent experience of budgeting and budget management.
- Excellent understanding of financial systems and procedures.
- Excellent experience of computerised accounts packages, Excel, PowerPoint and Word.
- Experience of general administration work
- Strong communication and interpersonal skills.
- Ability to manage a complex and diverse workload and to work to tight deadlines.
- Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary.
- Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
- A full appreciation of the value of co-operation, both internationally and within a team environment.
- Understanding of Save the Children’s vision and mission and a commitment to its objectives.
- Written and verbal fluency in English
- Commitment to Save the Children values
Location: Dar Es Salaam, Tanzania
Contract - Full-Time
Closing date: Thursday 21 May 2015
All jobs close at midnight UK time on the date specified
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