Group Real Estate: identifying new premises, locations and buildings, leasing real estate, buying and selling property, construction and maintenance.
Job Purpose
The Premised Project Officer that we are looking for will be responsible and ensure that the bank’s strategic construction projects are delivered within specified timelines, budget, scope and quality specifications.
Key Responsibilities/Accountabilities
Initiating & Planning
- Define project scope, objectives, approach, controls, acceptance criteria and deliverables that support business goals in collaboration with senior management through organization of project definition workshops and subsequent production of the project initiation document.
- Develop project plans with a comprehensive list of all envisaged activities, milestones, deliverables and their corresponding ownership.
- Facilitate definition and approval of business requirements
- Facilitate development and approval of business cases
- Estimate resources, budget and participants required to achieve project goals and motivate for their allocation
- Divide the project into logical work streams and assign ownership to relevant departments
- Negotiate with senior and executive management for allocation of relevant resources from their respective departments
Directing
- Establish relevant project governance and communication structures for all designated projects
- Serve diligently as chairperson of the project working committee and secretary of the project steering committee for all designated projects
- Direct and motivate the project team
- Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion
- Liaise with project stakeholders on an ongoing basis.
- Set and continually manage project expectations with team members and other stakeholders.
- Coach, mentor, motivate and supervise all project team members and influence them to take positive action and accountability for their assigned work.
Controlling and Execution
- Manage project risks, issues, dependencies and assumptions by ensuring proper recording, assignment of ownership and timely escalation to appropriate level of management where necessary
- Communicate progress to relevant stakeholders in clear and timely manner
- Monitor progress against project plan and institute corrective measures in the event of any deviations
- Manage changes to project scope, budget, timelines and acceptance criteria in line with the agreed process
Quality Assurance
- To design and implement a quality assurance framework for designated projects in order to ensure all predefined quality objectives are fully attained
- To ensure project consultants, contractors and sub-contractors are fully adhering to the provisions of the quality assurance framework
- To ensure project contracts have relevant and enforceable legal clauses pertinent to the project quality assurance objectives
- To enforce all provisions for quality assurance in the project contract including timely issuing of formal warnings to contractors, consultants and sub-contractors as well as timely termination of contracts in the event of extreme under-performance
- To prepare and enforce a site inspection schedule
- To ensure payments made are commensurate to quantity and quality of completed works
Closure
- Facilitate a project closure workshop and ensure lessons learned are identified and used to improve future practices
- Develop and agree with relevant stakeholders on an appropriate project benefits management framework and subsequently oversee a smooth handover of the framework to the designated benefits manager
- Ensure an effective maintenance and support model is established and handed over to those responsible for subsequent day to day management of completed project outputs
- Produce the project closure report and secure its approval from relevant executives
Preferred Qualification and Experience
Qualifications
- Holder of a University Degree in Architecture, Quantity Surveying, Civil Engineering, Mechanical Engineering, Electrical Engineering or any construction related subject.
- Post graduate qualifications in Construction Project Management or Building Economics
Knowledge/Technical Skills/Expertise
- Advanced understanding of buildings construction best practices and methodologies
- Ability to communicate effectively with top management in the course of presenting progress status, risks ,issues or when motivating for project resources
- Experience at working both independently and in a team-oriented, collaborative environment is essential.
- Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
- Reacts to project adjustments and alterations promptly and efficiently.
- Flexible during times of change.
- Ability to read communication styles of team members who come from a broad spectrum of disciplines.
- Persuasive, encouraging, and motivating.
- Ability to elicit cooperation from a wide variety of sources, including top management, clients, and other departments.
- Ability to defuse tension among project team, should it arise.
- Ability to bring project to successful completion through political sensitivity.
- Strong interpersonal and communication skills.
- Adept at conducting research into project-related issues and products.
- Must be able to learn, understand, and apply new technologies.
- Customer service skills an asset.
- Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
- Tenacity.
- At least 5 years’ experience in management of construction projects