OPEN TO: All Interested Candidates/ All sources
POSITION:Supply Clerk
OPENING DATE:April 18, 2017
CLOSING DATE:April 25, 2017
WORK HOURS: Full-time; 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 5; (Step 1- TZS 15,441,115 through Step 13- 23,161,675 per annum)
Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Supply Clerk at the General Services Section- Warehouse Unit.
BASIC FUNCTION OF POSITION
Incumbent manages inventory and the Integrated Logistics Management System (ILMS) for all non-expendable property in the warehouse and other functional space.
MAJOR DUTIES AND RESPONSIBILITIES
60%
Makes appropriate entries into ILMS Asset Management using supporting documentation Records movement of NXP items and maintains accurate inventory notes for all missing/disposed items as well as up-to-date records of all NXP. Maintains accurate location codes, monitors ILMS dashboard and ILMS Analytics to ensure Post is in line with ILMS property management recommendations.
Makes appropriate entries into ILMS Asset Management using supporting documentation Records movement of NXP items and maintains accurate inventory notes for all missing/disposed items as well as up-to-date records of all NXP. Maintains accurate location codes, monitors ILMS dashboard and ILMS Analytics to ensure Post is in line with ILMS property management recommendations.
30%
Maintains property condition codes for all office property. Recommends to Accountable Property Officer when there is excessive damage to property. Suggests sales or disposal when property has exceeded useful life or is in poor condition.
Maintains property condition codes for all office property. Recommends to Accountable Property Officer when there is excessive damage to property. Suggests sales or disposal when property has exceeded useful life or is in poor condition.
10%
Maintains paper files of signed DS 584's. Assists with property disposal auctions. Prepares DS 132's within three days of auction closing. Maintains auction close-out files, ensuring that copies are distributed to customers.
Maintains paper files of signed DS 584's. Assists with property disposal auctions. Prepares DS 132's within three days of auction closing. Maintains auction close-out files, ensuring that copies are distributed to customers.
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
- Education:
Completion of Secondary School (form IV) is required. Certificate in Storekeeping or Secretarial duties or Office Management is required. - Experience:
At least two years’ experience of Office Management, Secretarial, or warehouse work or related duties is required. - Language:
Level III (good working knowledge) in English and Level IV (fluent) in Kiswahili is required. (This will be tested) - Skills and Abilities:
Excellent interpersonal and verbal skills, computer skills required and driver’s license class D is required.
FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities can be obtained on our website and/or by contacting the Human Resources OfficeDarRecruitment@state.gov.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP**
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA:
- Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
- Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
- Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.
- Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
- Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
- Copy of Certificate – Storekeeping or Secretarial duties or Office Management.
- For Tanzanian Nationals: Copy of Passport, or National ID, or Voter ID
- For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport.
WHERE TO APPLY: Effective immediately only online applications will be accepted via DarRecruitment@state.gov
Applicants MUST follow instructions in the notice on the website.
When sending an online application, please indicate the position title in the subject line.
Failure to do so will result in an incomplete application.
When sending an online application, please indicate the position title in the subject line.
Failure to do so will result in an incomplete application.
EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.