FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries. Currently, FHI 360 is seeking suitable candidates to fill in the position of
Administrative Assistant/Receptionist to be based in Dar es Salaam.
Position Summary: Responsible for providing a broad range of high level administrative/logistical support to the Country Office/Projects and FHI360 International/Global offices. Assisting in managing office support operations. Additionally-executing responsibilities that assist the office of the Country Lead; and other Directors as needed. Responsible for managing the front office desk and acts as the first point of contact for the office for a wide range of visitors and ensuring adequate protocol is followed. Dealing with all visitors in a professional and courteous manner.
Key Responsibilities:
• Managing the Reception, including screening of visitors; incoming telephone calls;
• Receiving and controlling incoming correspondence
• Arranging travel and preparing associated documentation for the office staff
• Arranging transportation for staff
• Providing administrative support to the Country Lead’s office as well as other Directors.
• Maintaining and managing the Country Lead’s daily calendar
• Managing flow of information and request received by the Country Lead/Directors including invitations; meeting agendas etc.
• Maintaining effective information management systems (e.g. hard copy filing, electronic filing systems, databases etc.) to support the efficient operations.
• Serve as focal person for organization/coordination of workshops/conferences/meetings
• Coordinating all logistics pertaining hotel accommodation for staff travelling within and outside the country; and for incoming international visitors.
• General Office Support Services
• Managing the Reception, including screening of visitors; incoming telephone calls;
• Receiving and controlling incoming correspondence
• Arranging travel and preparing associated documentation for the office staff
• Arranging transportation for staff
• Providing administrative support to the Country Lead’s office as well as other Directors.
• Maintaining and managing the Country Lead’s daily calendar
• Managing flow of information and request received by the Country Lead/Directors including invitations; meeting agendas etc.
• Maintaining effective information management systems (e.g. hard copy filing, electronic filing systems, databases etc.) to support the efficient operations.
• Serve as focal person for organization/coordination of workshops/conferences/meetings
• Coordinating all logistics pertaining hotel accommodation for staff travelling within and outside the country; and for incoming international visitors.
• General Office Support Services
Position Requirements
• Diploma in related field with 1-3 years working experience in a related position. Experience and understanding of the NGO sector will be an added advantage.
• Significant experience in providing high level executive support in a professional manner.
• Experience of coordinating both local and international travel including obtaining of visas.
• Ability to communicate clearly, concisely and diplomatically in English and Kiswahili – verbally and in writing.
• Experience in handling confidential information appropriately.
• Courteous and customer focused, experience of service provision. Experience and ability to work interactively and proactively with other members of the team, managers and staff.
• Proven ability to work independently and with minimal supervision, using initiative and judgment to adapt solutions to meet situational needs.
• Proven ability to work in a disciplined and organized fashion, under pressure, with conflicting priorities and across time zones.
• Ability to work irregular hours when working to deadlines
• Proven competency in team work
• In depth knowledge of working practices and procedures and with equipment relevant to the role e.g. PCs, email, Microsoft Office etc.
• Computer literate (MS WORD, Power Point, Excel).
• Strong inter-personal relationship skills.
• Commitment to the highest ethical and professional standards.
• Diploma in related field with 1-3 years working experience in a related position. Experience and understanding of the NGO sector will be an added advantage.
• Significant experience in providing high level executive support in a professional manner.
• Experience of coordinating both local and international travel including obtaining of visas.
• Ability to communicate clearly, concisely and diplomatically in English and Kiswahili – verbally and in writing.
• Experience in handling confidential information appropriately.
• Courteous and customer focused, experience of service provision. Experience and ability to work interactively and proactively with other members of the team, managers and staff.
• Proven ability to work independently and with minimal supervision, using initiative and judgment to adapt solutions to meet situational needs.
• Proven ability to work in a disciplined and organized fashion, under pressure, with conflicting priorities and across time zones.
• Ability to work irregular hours when working to deadlines
• Proven competency in team work
• In depth knowledge of working practices and procedures and with equipment relevant to the role e.g. PCs, email, Microsoft Office etc.
• Computer literate (MS WORD, Power Point, Excel).
• Strong inter-personal relationship skills.
• Commitment to the highest ethical and professional standards.
Human Resources & Administration Officer (1 ) , based in Dar es Salaam.
Job Summary:
The position will provide support in the areas of recruitment, staff benefits, staff development, HR Information Systems (HRIS), and employee relations.
Job Summary:
The position will provide support in the areas of recruitment, staff benefits, staff development, HR Information Systems (HRIS), and employee relations.
Key Responsibilities:
• Working with the Human Resources Team in ensuring timely action in the execution of important HR tasks including recruitment, staff benefits, staff development, HRIS and employee relations.
• Preparing and ensuring an orientation program in place for newly appointed staff
• Establishing necessary tracking tools to ensure full compliance of established HR policies rules and regulations, including for leave management and monthly updates of staff lists
• Ensuring distribution of policy manuals and communication of policies and procedures
• Administering Staff benefits including Health Insurance and Pension/Social Security
• Ascertain Staff development needs and identify appropriate training for staff
• Undertaking field visits to address HR issues in the field for reporting to the HR Lead
• Filing of HR documents systematically and maintaining confidentiality of HR files
• Assist in ensuring all administrative systems and process are highly reliable and efficient.
• Managing inventory of assets in collaboration with the Finance Department and in accordance with FHI360 and USAID regulations
• Identifying issues related to the delivery of administration services and take action to coordinate and resolve them appropriately.
• Working with the Human Resources Team in ensuring timely action in the execution of important HR tasks including recruitment, staff benefits, staff development, HRIS and employee relations.
• Preparing and ensuring an orientation program in place for newly appointed staff
• Establishing necessary tracking tools to ensure full compliance of established HR policies rules and regulations, including for leave management and monthly updates of staff lists
• Ensuring distribution of policy manuals and communication of policies and procedures
• Administering Staff benefits including Health Insurance and Pension/Social Security
• Ascertain Staff development needs and identify appropriate training for staff
• Undertaking field visits to address HR issues in the field for reporting to the HR Lead
• Filing of HR documents systematically and maintaining confidentiality of HR files
• Assist in ensuring all administrative systems and process are highly reliable and efficient.
• Managing inventory of assets in collaboration with the Finance Department and in accordance with FHI360 and USAID regulations
• Identifying issues related to the delivery of administration services and take action to coordinate and resolve them appropriately.
Position Requirements:
• Bachelor’s degree in Human Resources Management, Business Administration, Social Sciences with 3-5 years’ relevant experience; OR Advanced Diploma in similar field with 5-7 years’ relevant experience.
• Proficient knowledge in HR and Administration Management. Experience of HR in the international development organization is an advantage.
• Excellent understanding of relevant legislation, policies and procedures
• Capability to execute assigned tasks in an accurate and timely manner.
• Good communication skills both written and verbal; Able to communicate well with all levels of people.
• Skills for exercising diplomacy and tact in follow-up of requests in timely and efficient manner.
• Ability to carry out duties with minimum supervision
• Demonstrate sound work ethics; Must maintain confidentiality in the execution of duties and responsibilities
• Possess cultural and political awareness and sensitivity
• Able to maintain standards of conduct; use sound judgement while performing duties.
• Bachelor’s degree in Human Resources Management, Business Administration, Social Sciences with 3-5 years’ relevant experience; OR Advanced Diploma in similar field with 5-7 years’ relevant experience.
• Proficient knowledge in HR and Administration Management. Experience of HR in the international development organization is an advantage.
• Excellent understanding of relevant legislation, policies and procedures
• Capability to execute assigned tasks in an accurate and timely manner.
• Good communication skills both written and verbal; Able to communicate well with all levels of people.
• Skills for exercising diplomacy and tact in follow-up of requests in timely and efficient manner.
• Ability to carry out duties with minimum supervision
• Demonstrate sound work ethics; Must maintain confidentiality in the execution of duties and responsibilities
• Possess cultural and political awareness and sensitivity
• Able to maintain standards of conduct; use sound judgement while performing duties.
Administrative/Finance Officer to be based in Tabora (1), Mwanza (1) and Iringa (1).
Main responsibilities include managing office support operations and providing administrative and financial management support to the Zonal Office.
Key position elements include: administrative support to the office; financial monitoring of activities; coordination of logistics for the Zonal team; and management and processing of all associated forms and data at the Zonal Office.
Specific Duties:
• Providing support to and coordinating project financial and administrative activities within FHI360 and USAID guidelines and regulations.
• Ensuring accurate keeping of all accounting records for the zonal office.
• Preparing payment vouchers and other related financial documentation as needed.
• Responsible for the filing of payment vouchers, supporting documentations, workshop and travel retirements
• Ensuring continuous flow of funds to Zonal office.
• Serve as point of contact for logistical and administrative needs in the office.
• Coordinating all administrative support services for the field office (as relevant).
• Coordinating logistical organization of Zonal workshops/seminars/conferences and trainings for partners and clients.
• Preparing workshops schedule/payment to participants and retire same for review by the Financial Accountants.
• Keep proper office records/filings as appropriate.
• Coordinate all travel details/logistics for the project staff, consultants and other project visitors including booking hotel accommodations and arranging for airport and hotel pick-ups.
• Coordinate all records and storage of supplies for the Zonal office.
Position Requirements:
• BS/BA degree in Accounting, Finance and Business Administration with 1-3 years’ relevant experience; OR Advanced Diploma in similar field with 3-5 years’ relevant experience.
• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Experience in managing financial records of donor-funded organizations.
• Knowledge of local and donor contractual requirements and regulations is an advantage
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Work independently with initiative to manage high volume work flow.
• Routine coordination with FHI360 employees and consultants, on-site and in the field.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure situations.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
• BS/BA degree in Accounting, Finance and Business Administration with 1-3 years’ relevant experience; OR Advanced Diploma in similar field with 3-5 years’ relevant experience.
• Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
• Experience in managing financial records of donor-funded organizations.
• Knowledge of local and donor contractual requirements and regulations is an advantage
• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Work independently with initiative to manage high volume work flow.
• Routine coordination with FHI360 employees and consultants, on-site and in the field.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure situations.
• Handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Time management skills, both in planning and organizing work to meet deadlines.
Procurement Officer, based in Dar es Salaam
Job Summary:
The position will be responsible for managing procurement functions in accordance with the policies and procedures of FHI360 and US Government guidelines that guide all operations related to procuring supplies and services in support of FHI360 country office and its projects.
Key Responsibilities include:
• Supporting the planning and coordination of procurement activities of FHI360 Tanzania Office, including selecting sources of supply, storage and delivery.
• Reviewing and assisting in the development of specifications required for various supplies, terms and schedules and make them available to suppliers.
• Soliciting and negotiation of competitive pricing from vendors and make recommendations for issuance of purchase orders.
• Implementing procurement policy and systems for all FHI360 procurement at Country Office and field office level.
• Maintaining procurement files and other documentations.
• Perform other duties as assigned.
Job Summary:
The position will be responsible for managing procurement functions in accordance with the policies and procedures of FHI360 and US Government guidelines that guide all operations related to procuring supplies and services in support of FHI360 country office and its projects.
Key Responsibilities include:
• Supporting the planning and coordination of procurement activities of FHI360 Tanzania Office, including selecting sources of supply, storage and delivery.
• Reviewing and assisting in the development of specifications required for various supplies, terms and schedules and make them available to suppliers.
• Soliciting and negotiation of competitive pricing from vendors and make recommendations for issuance of purchase orders.
• Implementing procurement policy and systems for all FHI360 procurement at Country Office and field office level.
• Maintaining procurement files and other documentations.
• Perform other duties as assigned.
Position Requirements
• Bachelor’s Degree in Business Management/Administration, Commerce or related field and 3-5 years of relevant experience OR Advanced Diploma in Business, Procurement Management, Commerce or related field, plus at 5-7 years relevant-work experience.
• Sound experience in procurement, cost accounting and a profound knowledge of materials management;
• Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
• Demonstrated effective negotiation skills; ability to establish price reasonableness and appropriate action in financial transactions.
• Ability to research and evaluate technical proposal and make appropriate recommendation.
• Perform detail-oriented work with a high level of accuracy.
• Ability to work as a team member and follow-up on requests in timely and efficient manner.
• Excellent written, oral and communication skills, including strong interpersonal skills and capabilities to interact with diplomacy and tact with recipients of assistance and all staff levels of the organization;
• Demonstrated success in managing complex procurement context;
• Good analytical, numerical, organizational and problem-solving skills.
• Sound record keeping, report preparation, filing methods and records management techniques.
• Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus)
• Work independently with initiative to manage high volume work flow.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
• Bachelor’s Degree in Business Management/Administration, Commerce or related field and 3-5 years of relevant experience OR Advanced Diploma in Business, Procurement Management, Commerce or related field, plus at 5-7 years relevant-work experience.
• Sound experience in procurement, cost accounting and a profound knowledge of materials management;
• Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
• Demonstrated effective negotiation skills; ability to establish price reasonableness and appropriate action in financial transactions.
• Ability to research and evaluate technical proposal and make appropriate recommendation.
• Perform detail-oriented work with a high level of accuracy.
• Ability to work as a team member and follow-up on requests in timely and efficient manner.
• Excellent written, oral and communication skills, including strong interpersonal skills and capabilities to interact with diplomacy and tact with recipients of assistance and all staff levels of the organization;
• Demonstrated success in managing complex procurement context;
• Good analytical, numerical, organizational and problem-solving skills.
• Sound record keeping, report preparation, filing methods and records management techniques.
• Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus)
• Work independently with initiative to manage high volume work flow.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
Senior Finance and Grants Officer, based in Dar es Salaam.
The position will support the Finance Department in the provision of technical direction for finance related aspects and grants activities within FHI360 project. S/he will provide support in areas of financial management, accounting and record keeping within the project and ensure that all functions under the implementing partners are conducted in an efficient manner and in compliance with USAID and FHI360 policies, procedures and regulations. S/he will also efficiently operate and maintain an effective grants management system
Key Responsibilities include:
a. Finance:
• Preparing and reviewing Projects activities, pipeline reports, and budget for compliance with USAID and FHI360 standards and accuracy.
• Assisting in the development of IP budgets and providing capacity building technical assistance to the IP finance staff.
• Assisting Regional Finance staff to correctly interpret and apply FHI360, USAID, and Project policies, systems, and regulations related to finance and budget management.
• Conducting pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI360 procedures.
b. Grants
• Maintaining and managing the official grant files according to FHI 360 regulations
• Responsible for managing and coordinating contractual aspects of award.
• Providing capacity building to staff and partners on relevant topics to ensure clear understanding of rules and regulations.
• Maintaining a comprehensive database of all the sub-partners in project with key information and as a resource for management information and control.
The position will support the Finance Department in the provision of technical direction for finance related aspects and grants activities within FHI360 project. S/he will provide support in areas of financial management, accounting and record keeping within the project and ensure that all functions under the implementing partners are conducted in an efficient manner and in compliance with USAID and FHI360 policies, procedures and regulations. S/he will also efficiently operate and maintain an effective grants management system
Key Responsibilities include:
a. Finance:
• Preparing and reviewing Projects activities, pipeline reports, and budget for compliance with USAID and FHI360 standards and accuracy.
• Assisting in the development of IP budgets and providing capacity building technical assistance to the IP finance staff.
• Assisting Regional Finance staff to correctly interpret and apply FHI360, USAID, and Project policies, systems, and regulations related to finance and budget management.
• Conducting pre-award reviews for implementing partners for qualifying recipients as deemed appropriate in accordance with established FHI360 procedures.
b. Grants
• Maintaining and managing the official grant files according to FHI 360 regulations
• Responsible for managing and coordinating contractual aspects of award.
• Providing capacity building to staff and partners on relevant topics to ensure clear understanding of rules and regulations.
• Maintaining a comprehensive database of all the sub-partners in project with key information and as a resource for management information and control.
Position Requirements
• Masters Degree in Finance, Accounting and Business Administration with 3-5 years relevant experience; OR Bachelor's Degree in similar/related field with 5-7 relevant experience . CPA, ACA or any other relevant professional qualification is desirable.
• Minimum of 2 years’ experience in financial management and reporting; as well of 2 years working experience in grants management.
• Budget development skills with multi funding sources and general ledger skills.
• Good analytical, numerical and problem solving skills
• Ability to develop effective work plan and priorities to meet business objectives.
• Familiarity with or knowledge of donor-funded projects and grants management policies and procedures; experience with USAID preferred.
• Demonstrated expertise in building effective relationship with key stakeholders.
• Ability to adapt easily to changing needs and patterns of work.
• Good report writing and documentation skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Ability to interact with senior staff with diplomacy and firmness.
• Masters Degree in Finance, Accounting and Business Administration with 3-5 years relevant experience; OR Bachelor's Degree in similar/related field with 5-7 relevant experience . CPA, ACA or any other relevant professional qualification is desirable.
• Minimum of 2 years’ experience in financial management and reporting; as well of 2 years working experience in grants management.
• Budget development skills with multi funding sources and general ledger skills.
• Good analytical, numerical and problem solving skills
• Ability to develop effective work plan and priorities to meet business objectives.
• Familiarity with or knowledge of donor-funded projects and grants management policies and procedures; experience with USAID preferred.
• Demonstrated expertise in building effective relationship with key stakeholders.
• Ability to adapt easily to changing needs and patterns of work.
• Good report writing and documentation skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
• Ability to interact with senior staff with diplomacy and firmness.
Zonal Managers for CPICI Project- to be based in Iringa (1) Mwanza (1) and Tabora (1).
Main Responsibilities:
The position will be responsible for focal districts and regions within the zone and for regional coordination and joint-planning with government, local NGO partners, community organizations, and civil society partners. Oversees SBCC and CS strategy design and execution. Also, will maintain cross-functional project timelines in partnership with FHI 360 team and collaborating agencies.
Minimum requirements:
• Bachelor’s Degree in communication, public health, social science, behavioral change communication or related field and 7-9 years of relevant experience or Master’s Degree and 5-7 years of relevant experience
• At least 5-7 years of experience supporting SBCC and capacity strengthening projects in Tanzania, including design, development, and implementation of SBCC activities.
• 3+ years of experience in implementing and managing public relations, branding/marketing communication or advocacy projects or campaigns. Must have demonstrated experience in planning and implementing strategic media campaigns for local and national brands and has built and managed social media platforms in the past.
• Knowledge of state of the art public relations, marketing, social and behavior change communication models and strategies and their practical application. Technical knowledge of one or more of the health topic areas (MNCH, FP, malaria, HIV/AIDS, TB) is desirable.
• Demonstrated experience in the development and use of multi-media communications.
• Ability to synthesize and translate technically complex information into plain language communication products. Work in low-literacy settings a plus.
• Field experience in developing/implementing social and behavior change communication, advocacy and public relations projects/programs that have demonstrated impact.
• Understanding of formative research, pretesting, and monitoring and evaluation methodologies for effective communication and public relations/advocacy campaigns.
• Demonstrated strong technical, programming and management skills.
• Excellent oral/written communication skills in English; additional of a local language is a plus.
• Demonstrated interpersonal and negotiation skills and experience working in collaboration with partners, donors and NGOs.
Main Responsibilities:
The position will be responsible for focal districts and regions within the zone and for regional coordination and joint-planning with government, local NGO partners, community organizations, and civil society partners. Oversees SBCC and CS strategy design and execution. Also, will maintain cross-functional project timelines in partnership with FHI 360 team and collaborating agencies.
Minimum requirements:
• Bachelor’s Degree in communication, public health, social science, behavioral change communication or related field and 7-9 years of relevant experience or Master’s Degree and 5-7 years of relevant experience
• At least 5-7 years of experience supporting SBCC and capacity strengthening projects in Tanzania, including design, development, and implementation of SBCC activities.
• 3+ years of experience in implementing and managing public relations, branding/marketing communication or advocacy projects or campaigns. Must have demonstrated experience in planning and implementing strategic media campaigns for local and national brands and has built and managed social media platforms in the past.
• Knowledge of state of the art public relations, marketing, social and behavior change communication models and strategies and their practical application. Technical knowledge of one or more of the health topic areas (MNCH, FP, malaria, HIV/AIDS, TB) is desirable.
• Demonstrated experience in the development and use of multi-media communications.
• Ability to synthesize and translate technically complex information into plain language communication products. Work in low-literacy settings a plus.
• Field experience in developing/implementing social and behavior change communication, advocacy and public relations projects/programs that have demonstrated impact.
• Understanding of formative research, pretesting, and monitoring and evaluation methodologies for effective communication and public relations/advocacy campaigns.
• Demonstrated strong technical, programming and management skills.
• Excellent oral/written communication skills in English; additional of a local language is a plus.
• Demonstrated interpersonal and negotiation skills and experience working in collaboration with partners, donors and NGOs.
How to apply:
Send your Application, Curriculum Vitae (CV)/Resume, Photocopies of Certificates and Names and Addresses of three (3) referees thru EMAIL
OR
Human Resources Department, FHI360
P.O. Box 78082
Dar es Salaam
Send your Application, Curriculum Vitae (CV)/Resume, Photocopies of Certificates and Names and Addresses of three (3) referees thru EMAIL
OR
Human Resources Department, FHI360
P.O. Box 78082
Dar es Salaam
Only short listed candidates will be contacted.
FHI 360 is an Equal Opportunity Employer
FHI 360 is an Equal Opportunity Employer