JOB PURPOSE
Responsible for improving the governance, document management and process auditability of
all formal documentation related Procurement and supplier due diligence.
CORE RESPONSIBILITIES
In conjunction with assistant who will be direct report a direct report to this role responsible to
Maintain and where necessary create and maintain a document tracking database, ensure a reconciliation between database and physical files for
1. Supplier on boarding documentation (Code of Conduct, Vendor, Certificate, NDA, Supplier registration, Contractors board registration, Business Insurance, Securimate verification).
2. Complete online Securimate input on behalf of new suppliers where necessary
3. Ensure Securimate database is up to date with all suppliers on vendor master file
verified
4. Part of securimate Verification team if requested Internal Controls (ICM) for Procurement & Inventory
5. Internal Controls (ICM) for Procurement & Inventory (Responsible for the management of or execution of monthly, quarterly and annual internal controls Process tracking mapped to relevant internal controlsKPI tracking mapped to relevant internal controls).
6. Ensure Audit trail is in place for all major Procurement decisions
7. Update contracts database, ensure a reconciliation between CMS and physical files
8. Update/ create where necessary procurement database (physical and electronic) inserting missing information, archive supplier documents (Purchase Committee minutes and other approvals, Inventory committee minutes and other approvals Single source Justification forms).
9. Create and monitor a process of contract documents signing
10. Monitor and report on procurement requisition processing and provide weekly performance updates to all buyers and procurement management
11. Sample testing (audit) of Major suppliers code of conduct requirements (Emergency preparedness – fire alarms & testing, Review of suppliers processes (protection of workers from emergency risks), PPE checks, Tracking occupational health
of suppliers, Check records of proof of age (Child labour)).
12. Update databases to track status of documentation from preparation to execution and filing Periodic reporting on process performance and improvements tracking
13. Other related administrative duties as assigned by supervisor
14. ACADEMIC QUALIFICATIONS
• Degree in Business Administration and/or related
CORE COMPETENCIES
• 2+ years applicable experience preferably in Procurement, Supply Chain and/or contracts
• Ability to work independently with minimum supervision and meet deadlines
• Excellent in oral and written communication skills
• Ability to read and understand and prepare formal documents
• Able to manage and plan own workload.
• Independent and with good work attitude with high level of integrity Ability to work in a fast pace environment
• Good Microsoft Office skills with advanced Excel skills
Qualifications:
ACADEMIC QUALIFICATIONS
• Degree in Business Administration and/or related
• 2+ years applicable experience preferably in Procurement, Supply Chain and/or contracts
CORE COMPETENCIES
• Ability to work independently with minimum supervision and meet deadlines
• Excellent in oral and written communication skills
• Ability to read and understand and prepare formal documents
• Able to manage and plan own workload.
• Independent and with good work
attitude with high level of integrity Ability to work in a fast pace
environment
• Good Microsoft Office skillswith advanced Excel skills
This position is open to people:
Local
TO APPLY CLICK HERE
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JOB PURPOSE
To onboard all companies/organizations that connect to Tigo Pesa for the purpose of collecting money from customers, paying money to customers, or performing other online transactions through Tigo Pesa. The role will be responsible to check all company documentation (KYC) and ensure all internal approvals are followed before integrating a new company/organization to Tigo Pesa platform.
CORE RESPONSIBILITIES
In this role, you will be responsible to ensure third party organizations connect quickly to various Tigo Pesa platforms.
Key Responsibilities
Receive integration requests and provide relevant information to stakeholders
• Receive all requests to connect to the Tigo Pesa platform from businesses/organizations.
• Provide proper feedback to all companies/organizations during the integration phase.
• Document the onboarding process and to show the various steps and timelines of each step of the integration
• Communicate to businesses/organizations about various system upgrades, changes or outages from time to time.
• Inform the Tigo Pesa management team about suspicious connection requests or any other anomaly that may occur in the on boarding process.
Perform KYC for all organizations that connect to Tigo Pesa platform
• Request, verify and store all necessary documents for the companies that connect to Tigo Pesa.
• Get the internal signatures for all contracts that are signed between the company and third party organizations that connect to Tigo Pesa.
• Ensure that all organizations receive system approvals as well as contractual approvals within
stipulated timelines (SLA) .
• Assist to streamline the approval process from time to time by collecting feedback from all stakeholders and suggest changes to the Tigo Pesa management team.
Manage Processes in Electronic Approval platforms
• Enter information about companies that connect with Tigo into internal electronic approval tools.
• Ensure that all approvers in various functions in the company act timely in the account creation process.
• Report and follow up on the resolution of any system issues that arise during the approval phase of the on boarding process.
• Verify that all companies/organizations are correctly created in the system and securely
sharing credentials to their respective teams.Securely sharing electronic login and passwords used to access third party organization’s accounts.
Launch and train third party users to use Tigo Pesa electronic tools
• Ensure all connected companies have the required number of personnel to perform business operations at all times.
• Prepare presentations and guidelines that show users how to use Tigo Pesa functionalities for business operations.
• Organize regular training sessions with members of new organizations connected to Tigo Pesa for the purpose of showing them on how to perform different actions offered by the system.
• Collect feedback from clients and suggest to the technical teams how improve the electronic tools .
Customer relations
• Ensured that the customer experience is of the highest possible quality and customers are treated fairly with focus on customer satisfaction and retention.
• Personal involvement to win and retain large / complex accounts and develop / maintain strategic customer relationships.
• Networking with other companies executives in order to generate new business for the company.
Training
• Ensure appropriate training is provided to and completed by all team members and that these skills are applied in daily operations.
Qualification and Experience
• University degree in marketing/sales /communication management/ business administration-an
MBA is desired
• Minimum 2 years of Senior commercial role, sales/marketing essential with leadership
skills
• Clear understanding of B2B sales channels.
• Proficiency with the MS Office Suite including Microsoft Word, Excel and Power Point
• Previous experience successfully managing sales teams ideally from a similar industry.
• Professional sales training would be a strong advantage.
• Proven track record of achieving targets and driving sales growth in a business.
• Strong leadership skills and an ability to inspire sales teams.
Core Competences
• Ability to engage in effective and possess strong interpersonal and communication
skills.
• Ability to work under pressure and time constraints
• Ability to work effectively with a wide range of cultures in a diverse community.
• Mature ability to work collaboratively with management teams throughout the organization and to be
seen as a valuable expert resource to be sought out.
• Ability to achieve results through others.
• Set and manage priorities
This position is open to people:
Local
TO APPLY CLICK HERE