Hiring Agency: Embassy Dar Es Salaam
Position Title: PROTOCOL ASSISTANT (All interested candidates)
Deadline: October 10/2018
Duties
Representational Events (manages all aspects of events to include): 35%
- Assist the Ambassador and DCM in arranging official receptions, dinners, lunches and other social functions from the beginning to the end.
- Oversees representational vouchers by collecting vouchers, reviewing for accuracy and submit to Budget and Fiscal section for payment.
- Prepare all invitations for the Ambassador and DCM, ensuring that all invitations are delivered in a timely manner.
Prepares and maintains a current Master Contact List: 30%
- Maintains and updates the July 4 contact list.
- Updates the Government of Tanzania/Zanzibar Contact List on a highest-priority basis when changes in Government occur.
- Provides updated lists on a regular basis to all Embassy offices; periodically provides updated diplomatic lists to Embassy and Washington offices.
- Ensures database is clear of errors/typos.
Serves as the assistant to the Front Office: 35%
- Providing guidance and protocol-related liaison with Tanzanian, officials and the local population, Makes appointments/translates for Ambassador/DCM, and drafts diplomatic notes, arranges appointments with government officials and follows up as needed and manage Diplomatic notes process for the Mission.
Job holder will perform other related duties as assigned.
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