Position: DIRECTOR OF LIBRARY SERVICES
Qualifications and Experience:
A senior candidate at the level of a Senior Librarian or Library Associate Professor or Professor possessing an upper second-class Bachelor and Master degrees or Ph.D. in Librarianship, Library Science, Library and Information Science with at least three years working experience in library administration/management preferably in a higher learning institution.
Duties:
The Director of Library Services shall:
Be the Head of the Medical Library, providing leadership and direction to the Library in carrying out its functions. Be responsible to the Provost through the Deputy Provost Academic Affairs for the management of the College Library.
Supervises, maintains and enhances policies and procedures for the medical library.
Oversees professional and support staff involved in cataloging, indexing, issuing books/materials, and keeping records of items on loan.
Selects books and publications for purchase and subscribes to pertinent periodicals as allowed for by the given budget.
Plans, organizes, directs, controls, manages and promotes the activities/services of the College Library.
Establishes goals and measures accomplishments against recognized standards.
Studies and make plans to develop the services of the library to meet more effectively present and future staff and students’ needs.
Supervises the keeping of records and the preparation of reports.
Prepares and presents library budgets.
Prepares grant applications and seeks funding for operational and improvement programs.
Actively seeks grants, gifts, and other new sources of non-tax funding for the library.
Maintains current knowledge of the new developments in the library field.
Initiates plans, develops and implements records and report systems and schedules.
Chairs the Library Committee.
Supervises all staff under him/her in the College Library
Appraises staff performance and evaluation using OPRAS
Chairing Directorate’s staff meetings
Performs other related duties assigned by the Provost or the Deputy Provost for Academic Affairs.
Other qualities/skills/abilities:
Knowledge of academic programmes, academic programme planning, and evaluation techniques.
Relevant experience in an academic environment distinguished by an excellent record of peer-reviewed publications, or comparable research accomplishments;
Demonstrated teaching and administration in higher education;
Demonstrated outstanding interpersonal and communication skills with the ability to build consensus and work collaboratively with colleagues and students.
Strong Organizational skills that are enhanced through regular additional efforts.
Position: CHIEF INTERNAL AUDITOR
The Chief Internal Auditor has overall responsibility for the Internal Audit function. The position is responsible for ensuring Internal Audit is closely aligned with industry best practices in executing the duties across the College operations. Works to ensure roles, responsibilities, and results are efficiently coordinated and collectively optimizing the effectiveness of risk management, control, and governance of the College.
Qualifications:
Holder of Degree majoring in Accounting/Auditing/ Finance/Economics, and an MBA from an accredited college or university; a recognized Accounting/Auditing professional qualification i.e. CISA. CPA (T) (or similar accounting certification) or Certified Internal Auditor (CIA) certification preferred; registered with the National Board of Accountants and Auditors (NBAA).
Work Experience: At least three years’ work experience in a senior position in auditing, public accounting, or governmental accounting, preferably in a higher education institution.
Knowledge, Skills, and Abilities:
Knowledge of Generally Accepted Auditing Standards
Knowledge of Accounting and Finance Principles and Practices
Knowledge of a variety of reporting procedures, regulations, and law
Planning and Time Management
Effective Communication and Human Relations skills
Critical Thinking and Analysis
Tenacity and Ethics
Technology Proficient (excel, word, ability to learn new software)
Duties:
The Chief Internal Auditor shall:
Be Responsible to the Provost in ensuring that financial procedures throughout the College comply with University standards and that the limits of authority on all matters involving finance are adhered to Checks on the accuracy of accounting records throughout the College and on the observance of standard practice and procedures.
Evaluate internal controls to ensure that accounting systems provide adequate, timely, and accurate information, and protection against loss through negligence, dishonesty or otherwise.
Verifying College income from source to bank and satisfying himself/herself that expenditure is correctly incurred according to approved policy and efficiently charged to relevant heads
Making recommendations to the Provost about checks and changes in the accounting systems and controls and the adequacy of security arrangements within the systems used by the College
Checking that Heads of Departments are maintaining an inventory of furniture, equipment, and other moveable assets following College policy
Providing information and advice to the Provost to facilitate the most efficient use of the College financial recourses Advising the Provost on the need to update or otherwise change of financial manuals, financial regulations, policies and procedures
Building up an effective liaison with the external auditors
Reports immediately any suspected occurrence of dishonesty or fraud to the Provost
Define and recommend a course of action, through verbal presentations and written audit reports, to all levels of management.
Presents findings and recommendations concerning audited activities to the College Management Finance, Planning Audit Committee before presentation to the Audit and Risk Committee of the Board.
Review institutional policies and procedures for the adequacy of internal controls; make recommendations to strengthen/ incorporate internal controls.
Prepare audit reports that summarize audit findings, provide recommendations and document management responses.
Follow-up to determine adequacy of corrective actions
Participates in development of Internal Audit’s annual budget and monitors subsequent expenditures.
Develops professional capability through on-the-job training and staff training programs.
Preparing the College Risk Assessment and Management Framework and develop the Risk Register.
Designing and implementing an overall risk management process for the institution, which includes an analysis of the financial impact on the institution when risks occur
Performing a risk assessment: Analyzing current risks and identifying potential risks that are affecting the institution.
Performing a risk evaluation:
Evaluating the institution’s previous handling of risks, and comparing potential risks with criteria set out by the institution such as costs and legal requirements
Establishing the level of risk, the institution is willing to take.
Reporting risk tailored to the relevant audience. (Educating the Management about the most significant risks to the institution; ensuring institution heads understand the risks that might affect their departments; ensuring individuals understand their accountability for individual risks).
Building risk awareness amongst staff by providing support and training within the institution.
Any other duties assigned to him/her by Provost, Deputy Provost Administration or other competent College authority.
Position: ESTATE OFFICER
Qualifications:
Holder of a Degree or Advanced Diploma in Estate Management, Land Management and Valuation, Architecture, Environmental Engineering or equivalent qualifications from a recognized higher learning institution. Must have been registered as the relevant professional Registration Board.
Work Experience: At least three years of relevant working experience in a similar position
Duties:
Oversees day to day and Planned, Preventive Maintenance activities of College buildings, grounds, roads, plants, water system, to provide a safe, secure and clean environment for students, staff, and visitors.
General upkeep and maintenance of buildings to ensure that they meet health and safety standards and legal requirements.
Managing refurbishment and renovations.
Assists in designing appropriate location of centers, buildings, drainage system/sanitation, landscaping.
Advises on the preparation of tenders in constructions
Supervising contractual building works
Overseeing general cleanliness, sanitation, and disposal of garbage
Keeping equipment in the right conditions and ordering replacements
Ensuring fire safety, maintenance of fire extinguishers
Prepares the various types of estimates for Estates Management projects.
Performing other related duties as may be assigned by his/her superior.
LABORATORY ASSISTANT (2 positions)
Qualifications:
Possession of two years Certificate in Health Laboratory
Sciences or Medical Laboratory Technology from a recognized Institution.
Must be registered by the Tanzania Health Laboratory Technologists
Council.
Work Experience: at least one year.
Duties:
Assisting in the preparation of practical teaching in the Laboratory.
Performing routine cleanliness of the Laboratory including cleaning of equipment and glassware.
Performing specified laboratory jobs related to teaching and research.
Taking care of laboratory instruments and equipment.
Assisting in ensuring the safety and security of the Laboratory.
Performing various laboratory tasks and experiments, making detailed observations, analyzing data, and interpreting results.
Maintaining inventory levels for laboratory supplies.
Assisting in writing reports, summaries, and protocols regarding experiments.
Performing other related duties as may be assigned by supervisor/ superior.
Position: LABORATORY TECHNICIAN (2 positions)
Qualifications:
Possession of three years Diploma in Health Laboratory
Sciences or Medical Laboratory Technology from a recognized Institution.
Must be registered by the Tanzania Health Laboratory Technologists
Council.
Work Experience: at least one year.
Duties:
Preparing and setting up the laboratory for lecturers and students’ use;
Liaising with academic staff to discuss timetables, equipment requirements, and work plans;
Ensuring that equipment is functioning correctly and is ready to use and that the right materials are available for particular lectures/ instructions;
Running trials of experiments before classes and then demonstrating techniques for experiments;
Supporting the work of teachers and students during laboratory sessions, and giving technical advice;
Working with individual students and helping them on research projects;
Record keeping, e.g., for student practicals, tracking methods, results, etc.;
Maintaining and repairing equipment and laboratory apparatus;
Ensuring that equipment is adequately cleaned and that chemicals and other materials are appropriately stored;
Working with individual students and supporting them on their research projects;
Managing the stock control of chemicals and equipment;
Ensuring that all health and safety procedures are understood and followed correctly;
Performing other related duties as may be assigned by supervisor/ superior.
Remuneration for the Posts
A competitive and attractive package of salary and fringe benefits will be offered to the successful candidates.
Mode of application
Applications enclosing detailed CV’s, certified copies of all relevant academic certificates and transcripts from form four to University level, names, and addresses of three referees should be sent before 5th June 2019 via e-mail at [email protected], OR through Post or hand-delivery to:
The Provost
Kilimanjaro Christian Medical University College
P. O. Box 2240, MOSHI, Tanzania
NB: Only short-listed candidates will be notified and called for an Interview.