Data Entry Clerk
Location: Ifakara, Tanzania
Company: Plan International
PURPOSE
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.
Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.
The purpose of the role is to maintain required records, peruse sponsorship communications and enter data within required corporate standards. This will ensure production and quality standards are met for continuous relationship between National Offices and Plan Tanzania.
DIMENSIONS OF THE ROLE
The position holder has no direct reports. The position holder will report directly to the Sponsorship Communication Administrator.
Accountabilities
- To ensure that all sponsorship communication items presented by the are accurately processed into the system before close of the month
- To ensure at least 70 questionnaires are successfully entered into ChildData system every working day to ensure efficiency
- To ensure all incoming communication, including gifts are processed in the system within agreed time of receipt and are then dispatched to the Community Development Facilitators
- To ensure all outgoing communication is processed in the system after quality checks and other corporate requirements regarding photos and appropriate communications as per the Sponsorship Book
- To ensure ChildData system is utilized as per ChildData user guidelines and Sponsorship Book procedures, this regarding access, uploading, extracts processing and use of admin utility
- Prepare To Do List with their respective working materials such as incoming and distribution list
- Prepare communication items for dispatch to National Offices
- Maintain and update SC files
- Prepare status reports on communication production and submit to SCA at the end of each week and month
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
KEY RELATIONSHIPS
Communication is very vital and this position maintains a daily contact with Sponsorship Communication Administrator and the Community Development Facilitators in order to achieve the desired targets.
An effective working relationship with other functional networks within the PU and other PUs for technical backup is necessary.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
Degree in the areas of Public or Business Administration, Marketing, Public Relations
1-2 years’ working experience in the related field.
Good knowledge and experience with computer applications and internet
Desirable
Fluent in written and oral English and Swahili
Good analytical and logical ability, listening and communication skills
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
PHYSICAL ENVIRONMENT
Typical office environment or very low field activities
LEVEL OF CONTACT WITH CHILDREN
Low contact: Very low frequency of interaction