Job Opportunity at Mwananchi Communications, Executive Secretary

EXECUTIVE SECRETARY

Mwananchi Communications Limited, publishers of the leading Tanzania newspapers, Mwananchi,The Citizen and Mwanaspoti is looking for motivated and highly experienced individuals to fill the positions of:

Job Summary

As the MD’s stakeholder’s engagements manager, the Executive Assistant ensures smooth, efficient and responsive administration and management of the MD’s office schedule including co-ordination of activities and communications of between MD’s office, staff, HODs, MCL customers &clients, NMG and other company guests

Full Job Description

General administration in the Managing Director’s office including safety of office properties.
Managing the MD’s executive time, including public engagements.
Planning and execution of internal and external communication from the MD’s office.
Ensure that briefs and other communication material for the MD’s meetings and engagements are shared on time.
Attend to all staff and visitors who come to MD’s office.
Ensure orderly filling safety of documents and property in MDs office.
Handle secretarial work for the Managing Director.
Handle outgoing and incoming calls with maximum customer care for resolution of complaints or requests/inquires related to the Managing Director’s office.
Read, sort and issue out all the incoming and outgoing mail.
Assist MD in writing management reports, letters and minutes.
Keep MD’s diary up dated and remind him of all his appointments and make follow ups.
Ensure pleasant working environment in MD’s office.
Organise meetings that fall directly under MD’s office.
Ensure proper management of the Boardroom and the scheduled meetings.
Remind and collect monthly HOD reports from Heads of Departments in preparation for HOD meetings and Board meeting.
Make hotel reservations and transport arrangements for NMG staff scheduled to come to Dar es Salaam as may be advised.
Co-ordinate between MCL and NMG on issues related to MD’s office.
The deadline for submitting the application is 14 May 2021.