EXECUTIVE SECRETARY
Mwananchi Communications Limited, publishers of the leading Tanzania newspapers, Mwananchi,The Citizen and Mwanaspoti is looking for motivated and highly experienced individuals to fill the positions of:
Job Summary
As the MD’s stakeholder’s engagements manager, the Executive Assistant ensures smooth, efficient and responsive administration and management of the MD’s office schedule including co-ordination of activities and communications of between MD’s office, staff, HODs, MCL customers &clients, NMG and other company guests
Full Job Description
- General administration in the Managing Director’s office including safety of office properties.
- Managing the MD’s executive time, including public engagements.
- Planning and execution of internal and external communication from the MD’s office.
- Ensure that briefs and other communication material for the MD’s meetings and engagements are shared on time.
- Attend to all staff and visitors who come to MD’s office.
- Ensure orderly filling safety of documents and property in MDs office.
- Handle secretarial work for the Managing Director.
- Handle outgoing and incoming calls with maximum customer care for resolution of complaints or requests/inquires related to the Managing Director’s office.
- Read, sort and issue out all the incoming and outgoing mail.
- Assist MD in writing management reports, letters and minutes.
- Keep MD’s diary up dated and remind him of all his appointments and make follow ups.
- Ensure pleasant working environment in MD’s office.
- Organise meetings that fall directly under MD’s office.
- Ensure proper management of the Boardroom and the scheduled meetings.
- Remind and collect monthly HOD reports from Heads of Departments in preparation for HOD meetings and Board meeting.
- Make hotel reservations and transport arrangements for NMG staff scheduled to come to Dar es Salaam as may be advised.
- Co-ordinate between MCL and NMG on issues related to MD’s office.
- The deadline for submitting the application is 14 May 2021.
