RTI International is the prime implementor of the USAID Jifunze Uelewe activity focused on sustainably improving literacy and numeracy outcomes of “all learners” from pre-primary through Standard 4 in five regions of Tanzania. For the purpose of this program, “all learners” includes, but is not limited to, marginalized and vulnerable girls and boys, learners with disabilities, minority and linguistic minority groups, urban and rural learners, learners affected by crisis or conflict, and those living in poverty.
Primary Responsibilities:
Responsible for day-to-day administration of partners that may be engaged through grant or other contractual mechanisms under RTI policies and procedures, encompassing the solicitation phase through closure. Monitor compliance with (a) award-specific requirements and (b) applicable regulations, as incorporated in fund awards.
Pre-Award:
- Create and issue Requests for Proposals (RFPs) with the input and oversight of the project team, including Chief of Party, Deputy Chiefs of Party, and RTI Office of Contracts.
- Review and negotiate all grant applications and participate in evaluation committee, in coordination with others on the project team.
- Coordinate and conduct compliance review(s) and pre-award surveys
- Ensure that the grants package is complete and accurate and uploaded in GMS (Grants Management System).
- Provide guidance to grantees on rules and regulations applicable to the grant.
Capacity Building:
- Develop a monitoring plan for grantees using the information collected during pre-award.
- Provide capacity building training to local organizations which has been customized to meet the organization’s needs.
- Coordinate and facilitate any capacity building activities among the Technical teams or outside firms/consultants.
- Orienting subgrantees on organizational policies and compliance
- Support grantees to account and report for the funds.
Post Award:
- Coordinate execution of award documents (pre-award authorizations, awards, modifications, etc.)
- Maintain grant files including records on monitoring and evaluation and other quality control activities (financial, programmatic, proof of performance)
- Ensure compliance with award terms and conditions.
- Coordinate field activities and communication among grantees and USAID (e.g., legal, finance, status reporting, procurement)
- As feasible, make routine site visits to ensure compliance and program objectives are met.
- Support technical staff to undertake visits to grantees, as feasible.
- Work with communications to ensure there are photos and other media content to report on success stories and other updates from youth groups.
- Review and process grantee invoices for compliance and coordination with Technical teams for performance measurement
- Close-out completed grants and ensured audit trail for all necessary grant documentation.
- Facilitate the invoicing/deliverable review process with partners and subcontractors under the Jifunze Uelewe Activity.
- Track all deliverables, ensuring grantees stay up to date on their work, troubleshoot problems as they arise, and keep management apprised of the status of all youth grants.
Finance Management:
- Track sub grantees revenue and expenses, pull budget variance report check differences on actual expenditure against budget and alert the finance team.
- Prepare grants reconciliation report on monthly and include the schedule on the monthly reconciliation package.
- Support Finance Manager and Finance Officers in finance management and accounting duties when required.
Knowledge, Skills and Abilities Required:
- Master’s degree and 3 years of experience or bachelor’s degree and 6 years of experience
- Certified Public Accountant is preferred.
- International cost accounting experience, as well as experience with USAID rules and regulations.
- Experience must include 5 years of experience managing grants programs.
- Demonstrated excellence in financial and analytical skills. relevant experience in grants management/administration and international development projects, preferably USAID-funded, or relevant work experience in projects supported by international organizations.
- Familiarity with USAID financial regulations, grants under contract regulations, and other donor and governmental requirements.
- Demonstrated experience providing training and developing capacity building/sustainability plans for local organizations.
- Strong oral/written communication skills and ability to communicate effectively at multiple levels in the organization.
- Ability to multi-task, work well with others, work independently, attention to detail and accuracy.
- Working knowledge in MS Office applications
- Familiarity with automated accounting systems; QuickBooks are preferred.