Cashier (Internal Candidates only)
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies.
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Cashier in the Financial Management Section.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel
Duties
Voucher Examination…25%
Serve as voucher examiner as time permits
By means of electronic funds transfer to embassy’s sweep bank account, pay.gov, credit cards, and cash, receiving collections such as refund of unused travel advances, authorized use of government vehicles, fuel usage, damage, or loss of government properties, proceeds of sale from public auctions, VAT refunds for agencies, daily MRV fees deposited via embassy’s bank, daily collections from consular cashier for visa fees, and depositing these collections to appropriate fund cites in cashier software. This includes generating official receipts, gathering documents to support collections for auditing purposes and record keeping, approving transactions in cashier software, sending transactions to certifying officers for approval and following up with official report to clear processed transactions.
Accommodation Exchange…15%
Performing reverse accommodation exchange for individual Americans VAT refunds after receipt of funds through embassy bank account and transfer to bank accounts by means of cashier software. Performing reverse accommodation for sale of personal property for departing American employees after receipt of cash and transfer funds to bank accounts. Performing reverse accommodation exchange after receipt of cash or checks and transfer funds to embassy Marines Security Guards account, Community Liaison Office account, and American Embassy Recreation Association account by means of cashier software
Cash Management…10%
Maintaining Cashier accountability of USE 25,000 which involves daily reconciliations of funds by daily checking of physical cash balance and system balance to ensure no discrepancy. Maintain up to date reports such as cashier cash worksheet, ACDC 013, GFS-365 and 99. Maintain up to date cashier files reflecting accountability, checking from ACDC 013 for unprocessed pay.gov transactions and any other refund impacting the accountability and make actions to bring the accountability into balance. Checking from Coast report of unprocessed transactions and making appropriate corrections.
Payments…10%
Payments to vendors and obtaining required receipts for goods and services. Advances cash to occasional money holders, instructs them of their responsibilities and the reconciliation and receipt requirements for authorized payments and purchases. Pay cash travel advances to travelers. Pay per diem to members of official delegations. Pay consular refunds and repatriation loans.
Monitor Accounts…10%
Monitoring operations of the embassy’s sweep account with the bank by daily check of credits and process accordingly. Maintains smooth communication with vendor banking officials and serving as a link of communication if needed between the United States Disbursing Officer (USDO) and the bank regarding the operation of the USDO bank account. Monitoring credits in the USDO account that need further processing by cashier to enable proper reconciliation of the account. Monitoring credits, returned funds and rejected payments and coordinating with payment team for reconciliation and resolution
Training and ICASS Workloads…10%
Trains, directs, and provides oversight for alternate cashier and sub cashier operations. Maintain up to date USDO cashier monitor’s reports and correspondence including responding to various queries on a timely manner. Prepare Quarterly ICASS workload counts reports.
Note: “This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.”
Qualifications and Evaluations
Requirements:
EXPERIENCE: Three years in finance, accounting, banking transactions and cashiering duties.
Education Requirements:
Bachelor’s degree Commerce, Business, Public Administration, Finance or Accounting is required.
Evaluations:
LANGUAGE: Fluent English and Kiswahili (speaking, reading, and writing) is required. (this may be tested)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Agency Benefits:
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Required Documents:
In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
Copy of Bachelor’s Degree
Transcript
Proof of Citizenship
Work Permit (if not a TZ national)
Other Documents (if any)
Other Documents 2 (if any)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
The deadline for submitting the application is 10 August 2021.