Requisition ID: req23426
Job Title: Procurement Officer
Sector: Supply Chain
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Tanzania
Job Description
Background/IRC Summary:
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover and gain control of their future.
IRC has been present in Tanzania since 1993 and initially focused its response on meeting the needs of refugees from Rwanda, Burundi and the Democratic Republic of Congo. Since the initial influx, IRC Tanzania has continued to tirelessly serve the needs of both refugees and host communities. In 2020, IRC Tanzania reached 250,000 people across three refugee camps and within the broader population. Our work focuses across Protection (including GBV, Women’s Empowerment, Child Protection and Protection and Rule of Law), Education and Health (including mental health and sexual reproductive health).
Job Overview/Summary:
The Procurement Officer supports the IRC Tanzania country program in procurement of goods and services for country office uses as well as items that are not available in field offices. The Procurement officer will be responsible in ensuring that Guest house is well maintained.
Specific Duties:
- Make bookings and procure local, international flight tickets and accommodation for IRC staff and visitors by using PRs and TRs.
- Ensure flight tickets and accommodation for visitors are initiated by approved PRs and TRs (manual PR,TR Initiator –Admin Officer)
- Procure utilities and other in kind benefits for DSM office and expatriates houses like DSTV. (PR initiator-Admin Officer)
- Procure repair and maintenance services for office and expert houses in Dsm. (PR initiator-Admin Officer)
- Procure house rent services- leasing for office and house premises in Dsm (PR initiator-Admin Officer)
- Procure consumables and office supplies for Dsm office (PR initiator-Admin Officer)
- Be responsible with international purchases and all other customs and courier services for overseas delivery. (PR initiator-user programs)
- Responsible for procurement of fuel and maintenance services for equipment in Dsm. (PR initiator-Dsm driver)
- Procure visa and permits for IRC TZ staff and visitors ( PR initiator-Admin Officer)
Compliance duties:
- Maintain and update donor guidelines related to Supply Chain (procurement, asset, etc).
- Update as required the IRC standards in terms of assets/equipment to be purchased.
- Monitor Supply Chain sections of budgets and track expenditure. Follow up as necessary including timely information and budgetary comments regarding any realignment.
- Finalize Procurement Plans for all grants.
- Ensure all donor reports for assets are completed and submitted to the Grants Department on time.
- Disposal of assets is reviewed annually and donor requirements followed as necessary.
- Familiarize with various donor regulations.
Systems duties:
- Ensure procurement is done according to IRC and/or donor regulations.
- Ensure the update of the pre-selected suppliers list.
- Ensure transport services at Dar es Salaam cost efficient and reliable.
- Ensure assets and property are effectively managed, asset list is updated regularly in asset data base and asset register. Ensuring assets are disposed according to IRC and/or donor regulations.
Common Duties
- Attend and participate in trainings identified/organized by your supervisor.
- Follow any new procedures and guidelines designated in circulars from Country Director.
- Report any violations of IRC’s three core values (Integrity, Service and Accountability) as per IRC WAY reporting mechanism. The reporting of violations is an obligation on the part of all staff members.
- Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.
- Perform other duties as may be assigned by your supervisor
Qualifications
- Bachelor Degree in Procurement and Logistics management.
- Registered and certified with PSPTB is required.
- Atleast 2years of working experience in procurement and supply chain duties.
- Past experience of working with NGO and donor funded projects is an added advantage.
- Female candidates are encouraged to apply.