ADMINSTRATIVE PROFESSIONAL GIZ
As an international cooperation enterprises for suitable development with worldwide operations the federally owned GIZ support the German Government in achieving its development policy objectives
GIZ is looking to fill the following position
POSITION: ADMINSTRATIVE PROFESSIONAL
DUTY STATION: DAR ES SALAAM
RESPONSIBILITIES
The junior administrative professional is responsible for
- Assisting administrative professional in his/her administrative task
- Ensuring that the secretariat runs smoothly
- Ensuring god communications and flow information’s within the project/ programme and with the GIZ office with regard and administrative process
TASK
SECRETARIAT WORK
o manages incoming and outgoing correspondence and priorities and organizing it
o replies to and looks after correspondence
o helps in organizations of events meeting workshop and seminars within or outside the project
o coordinating and monitoring cars pool utilizations
o participate an international and external meeting and workshop and assist with document these by writing minutes
o support staff in preparing with travel applications and travel claims
o knowledge management – scan and distribute media and news paper articles to all staff member in E4D/SOGA offices on daily basis
OFFICE COORDINATIONS, OFFICE MANAGEMENT AND GENERAL COORDINATIONS
The junior administrative professional
o Regularly draws up a list of forthcoming meetings and events
o Support on maintenance of project office equipment and office infrastructure by reporting damage defects in office fur shining and equipment to project management and organize and follows up on maintenance and repair
ADMINSTRATION AND KNOWLEDGE MANAGEMENT
o Create and maintain address files with important contact address
o support the programme administrator in keeping financial monitoring up to date
o backing administrator with cash book management
QUALIFICATIONS
- bachelor in business administration’s with a focus an according and finance or related fields
- at least 3 years professional experience in comparable position
- good knowledge of accounting packages like pastel winPacs tally or similar
- very good knowledge of Kiswahili and English in speaking and writing
- knowledge of German is an asset
- good management and organizational skill
- customer services – oriented attitude
- willingness up to skills as required by the task to be performed – corresponding measures are agreed with management
APPLICATIONS
- Interested candidates are invited to send their applications letter together with their CV and copies of academic certificates hard copy addressed to
GIZ OFFFICE,
65 ALI HASSAN MWINY ROAD,
ATTN, HR EPARTMENT,
P.O. BOX 1519
DAR ES SALAAM
DAEDLINE IS 7 march 2017
Source the Guardian 23 February 2017