Source : Daily News,24th Feb 2017
The Embassy of the Republic of South Sudan (RSS) is inviting applications from suitable candidates for the following vacancies;
MISSION SECRETARY (1 POST)
Supervisor:His Excellency theAmbassador
DUTIES:
1. Manage the Ambassador's office (including coordinate and distribute all classified and unclassified materials in and out of the office, screen phone calls and visitors)
2. To determine priorities for his Excellency the Ambassador and provide timely and administrative support.
3. To liaise on behalf of the Ambassador for contact and appointment both inside and outside the embassy in Tanzania.
4. Receive and handle the Employer's appointments.
5. Make and confirm the Employer's appointments as instructed by the Employer.
6. Take notes during meetings and type letters and other documents as instructed by the Employer.
7. Receive and make telephone calls or send emails on behalf of the Employer as instructed by the Employer.
8. Opening all incoming letters and mail and forwarding the same to the Ambassador's office.
9. Receive and send emails on behalf of the Employer as instructed by the Employer.
10. Arrange and file the Employer's letters and other doc;uments.
11. Undertake such duties and exercise such powers in relation to the Employer as shall from time to time be assigned to or vested in her.
12. In the discharge of such duties and in the exercise of such powers observe and comply with all instructions and directives from time to time made or given or issued by the Employer.
13. Devote the whole of her time and attention during the working hours to the discharge of her duties above.
14. Conform to such hours of work as may from time to time reasonably be required of her.
15. Observe and conform to the rules, procedures and regulations as contained in the Office Procedures and Guidelines Manual. .
16. In pursuance of her duties hereunder perform such services for Employer as the Employer may reasonably require.
17. Other duties as required.
GARDENER (1 POST)
MAJOR DUTIES AND RESPONSIBILITY
Perform duties as gardener in connection with gardening labour services on the embassy compounds and embassy resident. Summary of general duties is listed below;
1. Cares for all plants, flower, grass, and trees on embassy grounds and inside chancery and administrative office buildings and at embassy residence.
2. Irrigates all foliage on embassy grounds and inside chancery and administrative office building.
3. Sweep and clean debris from walk ways, drive ways, and from security equipment located on embassy grounds.
4. Clean dust and sand from embassy parking areas.
5. Clean and remove leaves and debris from roots, gutters and down spots on embassy grounds and embassy residences as needed
6. Fumigate and disinfect plants, embassy grounds and embassy residences for pests and diseases.
7. Tend to the gardens, lawns, trees and other vegetation on the Employer's premises. .
8. Ensure that the gardens, lawns and other vegetation at the Employer's offices are clean, neat and well-maintained.
9. Trim and prune the trees, shrubbery, hedges and other vegetation on the Employer's premises.
10. Collect dead leaves from the gardens, lawns and any other area of the Employer's premises.
11. Plant and water the gardens, lawns and trees at the Employer's premises.
12. Cut down any trees or vegetation as instructed by the Employer.
13. Undertake such duties and exercise such powers in relation to the Employer as shall from time to time be assigned to or vested in him.
14. In the discharge of such duties and in the exercise of such powers observe and comply with all instructions and directives from time to time made or given or issued by the Employer.
15. Devote the whole of his time and attention during the working hours to the discharge of his duties above.
16. Conform to such hours of work as may from time to time reasonably be required of him.
17. Observe and conform to the rules, procedures and regulations as contained in the Office Procedures and Guidelines Manual.
18. In pursuance of his duties hereunder perform such services for Employer as the Employer may reasonably require.
OFFICE CLEANERS (2 POSTS)
Report to: Administrative Attachee
Duties and Responsibilities;
1. To ensure that all the interior environments are neat and clean at all time.
2. Monitor building security and safety by performing such tasks as locking doors after operating hours and checking electrical appliance use to ensure that hazards are not created.
3. Shall undertake other duties as shall be directed by the supervisor.
Qualifications
Minimum three (3) years experience
DRIVERS (2 POSTS)
Duties & Responsibilities:
1. This position drives the Embassy's official vehicle and maintains the safety and security of the Chief of Mission while driving at all times.
2. The incumbent will maintain daily trip log, perform vehicle preventive maintenance and has to work closely in a team environment with other Embassy drivers.
3. . Driving the motor vehicle(s) belonging to the Employer.
4. Driving any other motor vehicle(s) assigned to the Employee by the Employer.
5. Ensuring that the motor vehicle(s) assigned to the Employee are checked on a daily basis and serviced regularly.
6. Reporting to the Employer any problems or concerns in respect to the motor vehicle(s) assigned to the Employee.
7. Undertake such duties and exercise such powers in relation to the Employer as shall from time to time be assigned to or vested in him.
8. In the discharge of such duties and in the exercise of such powers observe and comply with all instructions and directives from time to time made or given or issued by the Employer.
9. Devote the whole of his time and attention during the working hours to the discharge of his duties above.
10. Conform to such hours of work as may from time to time reasonably be required of him.
11. Observe and conform to the rules, procedures and regulations as contained in the Office Procedures and Guidelines Manual.
12. In pursuance of his duties hereunder perform such services for Employer as the Employer may reasonably require.
Application Instructions
Interested eligible candidates should submit their application letter, curriculum vitae and three referees to The Embassy of the Republic of South Sudan P.O. Box 79 Dar es Salaam, Tanzania.