Ilala, Kisutu Dar Es Salaam
Description
PHSRF is a registered non- profit organization that design and implement public health interventions focusing on saving lives of women and children in Tanzania by empowering community from within and supporting them to put knowledge into practice. Our major areas of concentration include HIV, MNCH, SRH, Non communicable diseases and economic empowerment interventions for marginalized population groups.
Sauti project is a 5-years project funded by the USAID). It is implemented by Jhpiego in partnership with EngenderHealth, PACT and NIMR. The project supports and advances implementation of PEPFFAR by providing a package of core services to key and vulnerable population (KVP) in support of the government of the United Republic of Tanzania’s commitment to HIV prevention. PHSRF is a sub grantee of Jhpiego. Under this sub-award PHSRF implement the Sauti project in Kinondoni.
MAIN DUTIES AND RESPONSIBILITIES/ACTIVITIES
Record Keeping Recordkeeping Responsible for maintaining office filing and recordkeeping systems; enters, edits, and retrieves data; processes forms such as expenditure claims, employee time sheets, deposit forms, courier distribution logs, mandated cost reports, purchase requisitions and online supply orders; maintains databases, records, confidential files and other related information for department needs.
Document Preparation
Produces letters, memos, spreadsheets, and agendas from straight copy, rough draft, or oral instructions; completes forms, requisitions and other documents; submits print requests; prepares pamphlets, flyers, manuals, and handbooks; proofreads assignments for accuracy and completeness.
Communication/Customer
Service Answers and routes telephone calls; conveys information both orally and in writing; answers inquiries from parents, staff, students, and other clients regarding departmental rules, regulations, policies and procedures; directs clients to appropriate resources; acts as office receptionist greeting and directing visitors; schedules and coordinates meetings for supervisor; provides materials, and initiates requests for information when required.
Staff Support
Coordinates and prepares for meetings and special events by assisting with registrations, payments, and confirmation, reserving rooms, and arranging for refreshments and necessary equipment; duplicates, sorts and distributes various documents; prepares bulk mailings; maintains departmental calendars; coordinates and confirms conference room reservation schedules; sends, receives and distributes faxes and e-mail; sorts, distributes, and redirects mail; maintains inventory of office supplies and orders as necessary; operates standard office equipment, data entry, bank issues and any other duties as requested by supervisors; this position reports to Finance and Admin Officer
MINIMUM QUALIFICATIONS
a) Certificates in Accounting/office management or related subject
b) Diploma in accounting/Office management will be an added advantage.
c) Basic computer skills are an essential.
d) Good communication skills
e) One year previous experience in similar work will be an added advantage
Apply for this job
Interested candidates should send their application letter/Cover letter and updated CV/resume to the following address;
Executive Director,
PHSRF,
P.O. Box 62090
Dar es Salaam
Email:info@phsrf.or.tz
Include 3 referees with their contacts (email address and phone numbers) and true copies of certificates, testimonials or motivation.
DEADLINE
Apply before 9/10/2017