ASSISTANT ADMINISTRATOR- Fixed term contract, Location in Patandi
- Reports directly to Sanaa WALIPO Deputy Director
- Support administration and financial matters within the project implementation
- Set up appointments/meetings with government, partner organizations and other stakeholders; Organize, coordinate and arrange all meetings and travels involving the project
- Prepare and distribute minutes of meetings during administrative and coordination meetings and other activities involving Sanaa WALIPO and partners
- Support senior staff to prepare liquidation report of their duty trips that have been completed
- Provide administrative and budgetary support in planning, budgeting, organizing, implementation and monitoring of training activities
- Pay relevant allowances to training facilitators and participants consistent with Sanaa WALIPO policies and project specification
- Collect training expenditures and liaise with the Finance Officer in analysing the financial returns and reconciliations from the trainings and workshops
- Assist the Finance Officer in posting of invoices and retirement in the Exact system
- File documents such as payment vouchers and retirements
- Maintain the inventory book of project assets; Perform procurement for the project
- Perform other duties and responsibilities assigned by management in relation to project implementation and daily management of the organization.
QUALIFICATION
- Education Bachelor’s Degree in Administration, Finance, Logistics or any relevant area. Knowledge/Experience Minimum of 3 years of relevant experience
- Working experience with international NGOs is an added advantage
- Good level of proficiency in Windows Excel
- Knowledge on Exact accounting package will be an added advantage. Behavioural competencies and skills Good oral and written communication skills in English and Swahili
- Excellent interpersonal skills and ability to work in a multicultural environment as part of a team and independently
- Ability to cope with a demanding work environment and to organize and prioritize workload.
HOW TO APPLY
Please submit your application to the address sanaawalipo@gmail.com.
Only electronic application is considered. In the subject line of your email, please state clearly which position you apply for. The application should consist of a brief motivation letter and complete CV with full contact details of three referees.
Only shortlisted candidates will be contacted. Application deadline is 15th August 2019. Address to Sanaa WALIPO Director, Box 67, Duluti, Arusha