Location: Arusha
Deadline: 28th October, 2019
Purpose of the position:
The purpose of this position is threefold;
To ensure that WVT Board fulfils its governance function and is facilitated through Board developments and effective processes to meet the WVI Partnership Governance standards and milestones;
To provide legal advice to the National Director and SLT in relations to all ministry related contracts and ensure all statutory and regulatory compliance by WVT; and
To facilitate the smooth running of the office of the National Director through the timely execution of specific projects and assignments aligned with the goals of WVT.
The incumbent of this position will also observe the Mission and Core Values of the World Vision and demonstrated a quality of spiritual life that is an example to others.
Governance Function
- Board Management
- Organize, prepare documentation, take Board minutes during meetings and maintain a record of the minutes.
- Follow up of the Board resolutions made during the board meetings and ensure that they are implemented in a timely manner.
- Organize, facilitate and coordinate the Board Subcommittee meetings to ensure they take place before the full Board meetings.
- Review Board Committee minutes which are taken by the Board Committee support staff.
- Compile the Quarterly Ministry Updates for the ND’s review and submission to the WV National Board
- Organize Board papers in a timely and accurate manner and ensure that Board members receive adequate information.
- Compile and submit the Board Chair’s quarterly report to the WVI President.
- Maintain statutory books, including minute books, registers of members, directors and secretaries.
- Ensure compliance with all filing requirements of the registrar
- Provide legal guidance to the Board in consultation with the ND
- Facilitate the process of Board Member recruitment, induction, orientation and development.
Board Development
- Facilitate the development and implementation of the Annual Board Work plan, and Board Development Plan.
- Organize and facilitate key training sessions for Board members and orientation for new Board members.
- Plan and organize Board field trips to WVT project sites to help deepen Board members understanding of WV’s ministry.
- Coordinate WVT’s Peer Review and ensure timely implementation of Peer Review Recommendations
- Ensure than annual Self and Board performance assessment and ensure results are integrated in the Board development plan.
- Ensure Board members are updated and given guidance and access to partnership policies.
- Ensure statutory compliance and that relevant annual returns for WVT are submitted.
- Make travel arrangements for Board members
Legal Advisory and Support.
Organizational Compliance
- Ensure Legal and Regulatory compliance to all legal and regulatory requirements in Tanzania.
- Maintain membership of special committees at the Ministry to which World Vision Tanzania is registered.
- Ensure that the SLT is well aware of all the regulatory requirements and any changes in relevant legislations and the regulatory environment in the country.
- Ensure timely Fillings of annual statutory returns and any other regulatory requirements.
- Conduct and participate in statutory and compliance meetings for World Vision Tanzania and inform Management of any key issues.
- Provide legal assistance and advice on all legal matters pertaining to World Vision Tanzania’s operations and business, particularly procurement and disposal, employment, partnerships, interpretation and application of the Companies Act, NGO Act and Regulations and other relevant legislations.
- Conducting legal due diligence on procurement, employment transactions that the organization intends to enter into.
- Coordinate and manage the working relationship with the external legal counsel.
- Identifying, managing and mitigating legal risk in all transactions that the organization intends to enter into.
- Provide legal advice and support to strategic committees such as Procurement Committee, Building Committee, Disciplinary Committee, National Child Protection Committee, etc.
Company Secretary to the Organization
- Ensure that the relevant Ministry and authorities register World Vision, and conduct periodic review of Registration requirements for the organization.
- Develop, keep and maintain records of strategic MOUs, Registration documents and other relevant agreements with the Government ministries and keep records of other regulatory documents.
- Prepare and submit Quarterly Reports and Annual Reports to the ministry of Health.
- Attend Quarterly meeting and Annual Meetings at the Ministry and NACONGO representing World Vision Tanzania’s Interest.
- Maintain and handle all compliance, legal and regulatory correspondences addressed to the National Director.
- Facilitating the Smooth Running of the National Director’s Office
- Liaise with the Executive Assistant to the ND for the effective management of the ND’s office and of the governance function
- Develop and ensure implementation of the AOP for the ND’s Office.
- Facilitate the process of budgeting for the National Director’s Office.
- Participate in strategic engagements affecting ND’s office.
- As Company Secretary, be a Secretary to SLT and ensure that minutes are taken in the right manner.
- Follow up on the implementation of Board Resolutions and SLT action. Organize and take minutes of the Senior Leadership Team.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational differences.
Perform other duties as required.
Qualifications:
Education/Knowledge/Technical Skills and Experience
The following qualities are required for the holder of the position, through a combination of formal or self-education, prior experience or ongoing-the-job training:
Minimum Qualification required:
First Degree in Law (Preferably Corporate Law) and a Master’s Degree in Law or Business Administration will be an added advantage.
Experience:
5 years International NGO experience with 3 years’ experience in governance activities as a Company Secretary
Technical Skills & Abilities:
- Computer skills
- Good planning and organizational skills
- Excellent communication skills both English and Kiswahili
- Ability to maintain effective working relationships with all levels of staff, WVT Board and other stakeholders.
- High level of confidence and confidentiality
- Ability to work independently with minimal supervision.
- Working Environment / Conditions:
- Work environment: Office-based
- Travel: 10% Domestic/international travel is required.
- On call: 10%
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