Personal Secretary II ( 2 Posts)

Muhimbili Orthopaedic Institute (MOI) invites applications from suitably qualified and interested Tanzanians to work in the following advertised posts: 

Position: Personal Secretary II ( 2 Posts) 
Entry Qualifications: 
Applicant must be having completed Ordinary/Advanced Secondary education. Must have attended Secretarial course and passed stage III exams from any recognised Institution. Also must have 80wpm in both Shorthand and Hatimkato with literate in computer programs such as Windows, Microsoft Office, Internet, E-Mail, Publisher etc. 

Main Duties and Responsibilities 
· Typing confidential and open matters. 
· Taking care of all office facilities under custody. 
· Answering correspondences involving routine matters. 
· Checking office registers to ensure that they are well maintained. 
· Receiving and directing visitors. 
· Keeping minutes/records of meetings. 
· Taking dictations by shorthand/hatimkato. 
· Receiving, sorting and file mails. 
· Initiating and maintaining own file system. 
· Preparing agendas and making arrangements for various meetings. 
· Receiving files, distributing to officers and collect them back to the registry after their use. 
· Tracing files, circulars and any other things requested by his/her superior for office use. 
· Performing any other duties related to his/her work as assigned by his/her superior. 

Remuneration 
· Attractive remuneration package in accordance with the Institute’s salary scale – PGSS 6 

All applications must be sent through post office and must be addressed to: 

TheExecutive Director, 
Muhimbili Orthopaedic Institute (MOI), 
P.O. Box 65474, 
DAR ES SALAAM. 

All Application letters must be include curriculum vitae (CVs), copy of all academic certificates, birth certificate, email address or day time contact telephone number, together with names and contacts of two referees should be addressed to reach the afore - mentioned above not later than the 30th April 2015. 

Applicants working with other Public Institutions must channel their applications through their respective employers.